Human Resources Coordinator – FT

Under the general direction and supervision of the Senior Director, Human Resources, the Human Resources Coordinator provides centralized coordination and administrative support for the College’s human resources governance framework. This position is primarily responsible for managing the lifecycle of Human Resources policies and procedures, administering the College’s policy management system, supporting compliance coordination efforts, maintaining HR documentation, and assisting with audit readiness and institutional record-keeping.

This full-time regular position serves as a key internal resource to ensure that Human Resources policies, procedures, and practices are current, consistent, accessible, and aligned with applicable College policies, bargaining agreements, and federal, state, and local employment requirements.

Essential Functions

Policy & Procedure Coordination

1. Coordinate and manage the lifecycle of Human Resources policies and procedures, including drafting, review, revision, approval routing, publication, and archival.
2. Serve as the primary administrator for the College’s policy management system (e.g., DocTract), ensuring accurate version control, routing, approvals, and accessibility.
3. Maintain organized and current records of policy approvals, effective dates, revision histories, and supporting documentation.
4. Assist in reviewing policies and procedures for consistency with bargaining agreements, College policies, and operational practices.
5. Support the Senior Director and Associate Vice President of Human Resources in drafting procedural language, guidance documents, and implementation materials related to HR policies.

Compliance Infrastructure & Documentation

1. Maintain compliance calendars and tracking tools to support timely review of policies, procedures, notices, and required postings.
2. Coordinate updates to policies, procedures, forms, and templates in response to changes in law, regulation, accreditation requirements, or collective bargaining agreements, as directed.
3. Assist with preparation for internal and external audits, records requests, and compliance reviews by organizing documentation and supporting materials.
4. Maintain HR-required notices, postings, and reference materials to ensure compliance with federal, state, and local employment laws and regulations.

Administrative & Operational Support

1. Provide administrative and project support to HR leadership for policy initiatives, compliance projects, and governance-related activities.
2. Assist with preparation of HR-related reports, summaries, and documentation for College leadership, committees, and the Board of Governors, as assigned.
3. Coordinate with HR staff to ensure alignment between documented procedures and day-to-day HR practices.
4. Maintain strict confidentiality and professionalism in handling sensitive and confidential information.

Title IX & Compliance Support (Deputy Title IX Coordinator)

1. Serve as Deputy Title IX Coordinator, in collaboration with the Title IX Director, supporting the College’s compliance with Title IX and related civil rights laws and regulations.
2. Assist the Title IX Director with coordination, documentation, and recordkeeping related to Title IX reports, complaints, investigations, resolutions, and training activities.
3. Support the development, review, and maintenance of Title IX-related policies, procedures, notices, and guidance materials to ensure alignment with federal regulations and College policy.
4. Assist with monitoring compliance timelines, tracking required documentation, and maintaining secure and accurate Title IX records.
5. Coordinate with the Title IX Director, Human Resources, Legal Counsel, and other College offices to support consistent application of Title IX procedures across the institution.

Promote a Culture of Belonging

Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.

Minimum Qualifications

1. Associate’s Degree in the area of Human Resources, Business Administration, Public Administration, Communications, or a directly related field of study.
2. Three (3)* years of professional Human Resources work experience or professional business experience requiring regular work with compliance, policy coordination, records management, or a related professional environment.

*Bachelor’s degree in Human Resources, Business Administration, Management, or a directly related field of study may substitute for up to one (1) year of required work experience.