The Advancement Assistant is responsible for providing significant and substantive support in the Advancement Office, processing all gifts using an integrated database program, creating reports, tracking donor information, and acting as a liaison with the Booster Club. The Advancement Assistant works closely with all members of the Advancement Team to support all Advancement Office goals for both the Abbey and School.

Essential Job Functions:

1.    Responsible for gift processing from initial entry through acknowledgement.

2.    Input donations, pledges, and gifts-in-kind in Bloomerang and prepare deposits.

3.    In collaboration with Director of Advancement Operations, reconcile gift income with the business office.

4.    Produce acknowledgment letters/cards as well as annual contribution statements for donors.

5.    In collaboration with Director of Advancement Operations, works to maintain data integrity in Bloomerang’s database management system.

6.    Responsible for entering new student/family information into Bloomerang database.

7.    Produce mailing labels/lists as needed for all mailings.

8.    Prepare and reconcile monthly financial reports.

9.    Generate reports for committee and board meetings, as needed.

10.  Assist in the production of the annual report.

11.  Process daily mail.

12.  Process invoices for payment.

13.  Assists Director of Advancement Operations in the processing of mass requests and memorials, coordination with the monastic representative for masses, and maintenance of the Chapel Memorial book.

14.  Assists the Advancement team in the planning, oversight, and execution of Advancement events, while also be available day of.

15.  Send monthly pledge reminders to donors.

16.  Manages office – ordering supplies and other office needs.

17.  Greet and assist visitors and volunteers as needed.

18.  Other duties as assigned.