Anticipated District Office Administrative Assistant

District Office Administrative Assistant (New)

1.0FTE Position 12 months

• Assist with general district office duties as needed (answering phones, greeting visitors, etc.)

• Records management as needed

• Assist in preparation for professional development and district events

• Coordinates arrangements for professional learning event registration, transportation, and lodging.

• Mail & Deliveries (Receiving)

  • Receive, sort and distribute incoming mail daily 

  • Deliver internal mail and packages to the building office daily 

  • Deliver mail to the post office daily 

  • Coordinate the arrival of deliveries 

  • Check in received packages daily thoroughly in the accounting system 

  • Notify staff of packages received and coordinate custodial for large deliveries daily

• Purchasing

  • Assist data input into accounts payable for all funds in the accounting system as compiled and directed by the Business Manager 

  • Assist data input into accounts receivable for all funds in the accounting system as compiled and directed by the Business Manager

• Scan accounts payable & receivable documents into K-12 docs

• Assist with fixed asset inventory

• Input requisitions for Buildings and Grounds and District Office

• Special education compliance monitoring support

• MIPS Student Tracking

• Assist with maintaining curriculum contracts, renewal orders, and requisition entry.

• Manage the receipt, check-in, and distribution of curriculum orders.