Anticipated Administrative Assistant to the Director of Activities and Athletics

Administrative Assistant to the Director of Activities and Athletics

1.0FTE Position 10 months

• Entry of requisitions for Activities and Athletics

• Data input and upkeep of changes on the BOUND scheduling platform for games, activities, contracts, officials, etc.

• Assist the AD in coordinating workers for all events

• Assist AD in Game Day event setup and coordination during the day

• Communication prior to events as directed by the Director of Athletics and Activities

• Prepare event programs with rosters 

• Assist the AD in maintaining records on coaching certifications, cpr/aed training, and other NSAA  requirements

• Assist in the creation of distribution email lists for communications of activity groups 

• Assist in communication with teams in BAND

• Assist in reviewing accuracy of calendar of activities and transportation arrangements for activities in coordination with the Transportation Director 

• Assist in reviewing contracts and fees for events 

• Prepare ribbons, medals, and award certificates 

• Assist in preparation for end of the year or special events (state qualification information, pep rally, send-off, etc)

• Book lodging for activities if needed 

• Coordination of coaching startup to the season (keys, HR coordination, CPR, NFHS classes needed, etc)