Activities Secretary

Crete Public Schools is seeking applications for an Activities Secretary to start March 15, 2021. This position is a full time, 8 hour position. Benefits include paid health insurance, long term disability insurance, and sick and personal leave. 

Essential Requirements: 

1. High School Diploma or GED
2. Secretarial experience 
3. Successful completion of background check

Essential Job Functions: 

1. Regular, dependable attendance on the job
2. Highly Organized 
3. Detail Oriented
4. Able to work both independently and collaboratively.
5. Understand and follow laws & rules governing confidentiality.  
6. Operate office equipment including copiers and phone systems. 
7. Effective use of computers for email, spreadsheet, word processing, database management, and other applications.

Job Tasks: 

1. Learn to operate new office technologies as they are developed and implemented.
2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
3. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
4. Set up and maintain filing systems for records,correspondence, and other material.
5. Compose, type, and distribute routine correspondence, meeting notes, and reports.
6. Manage and maintain scheduling and event calendars. 
7. Coordinate and manage schedules and calendars with administrators.  
8. Make travel arrangements for activities, staff, and administrators.
9. Manage projects and contribute to committee and team work.
10. Schedule and confirm event workers
11. Under the direction of the Activities Director; submit purchase orders, accurately track balances and manage activities spending accounts.
12. Under the direction of the Administrative Team; post and update information on Social Media.